Private capital software RFP checklist

Use this checklist to evaluate private capital software across CRM, deal flow, portfolio monitoring, reporting, investor portal, document control, security, implementation and migration requirements.

Evaluation structure

Evaluate the operating model, not just the feature list

Private capital software selection usually fails when the RFP only asks whether a feature exists. The better question is whether the platform can support the workflow, controls, adoption model and data quality your team needs after implementation.

RFP areas to cover

  • CRM and relationship management
    Ask how contacts, organisations, investors, intermediaries, advisors and deal relationships connect to pipeline, documents, commitments and reporting workflows.
  • Deal flow and pipeline
    Confirm the platform can support sourcing, diligence, approvals, ownership, tasks, documents, status changes and reporting handoffs.
  • Portfolio monitoring
    Review how portfolio company records, metrics, valuations, documents, updates and reporting packs are maintained and governed.
  • Investor portal and LP reporting
    Check document publication, access controls, investor communication, reporting delivery, branded portal experience and audit evidence.
  • Approvals and governance
    Ask how the system handles review steps, role-based permissions, audit logs, tenant controls, exports and evidence for operational decisions.
  • Migration and implementation
    Require a realistic plan for field mapping, data cleanup, user validation, phased rollout, integration design and go-live ownership.

Private capital software RFP FAQ

  • What should a private capital software RFP include?
    It should cover CRM, deal flow, portfolio monitoring, reporting, investor portal, document control, approvals, security, migration, integrations and implementation support.
  • How should teams compare private capital platforms?
    Compare platforms by workflow fit, data model, governance, user adoption, migration effort, reporting handoffs and long-term operating overhead rather than feature count alone.
  • When should a team use a live demo in an RFP?
    Use a live demo before final selection so users can test real records, reports, approvals, documents and investor workflows instead of relying only on vendor responses.

Use Prism to test the checklist against real workflows

Review CRM, deal flow, portfolio monitoring, reporting, investor portal, document controls, approvals and audit evidence in the live Prism demo environment.